Report on village hall AGM on 29th June 2022 (Microsoft Word document)
In 2021 Don Hill retired as Chairman of the Village Hall Trustees and we are very grateful to Don and his wife Barbara for their many years of service to the village.
During 2020 and 2021 it was sad to see Guarlford Village Hall have to close its doors for much of the time due to the Covid pandemic but the second half off 2021 saw the hall re-open with a new sense of purpose.
Following an open meeting last September, several residents of Guarlford came forward to help the Trustees begin a programme of fundraising and improvements.
The first task was to replace the broken stair lift. The Trustees successfully applied for a grant from the Turner Trust Foundation and a brand-new stair lift was installed in time for the Christmas Fayre.
Chairmanís Report for 2010 to Guarlford Parish Council
2010 was a good steady year for the village hall. Lettings, though fewer than 2009, were still very good. The Yoga Club remained, by far, the main user. The Table Tennis Club usage was, for various reasons somewhat erratic but the club wishes to continue to use the hall for its home fixtures.
The usage by the childrenís group known as ALF (About Life & Faith) was a bit spasmodic. It often cancelled at short notice, usually for reasons beyond its control eg being let down by its transport provider or, through sickness, having insufficient helpers to meet statutory requirements. The leaders are very keen and have helped out at our last two Christmas Fayres. The WI is, as ever, a steady and reliable user and a major player with the Christmas Fayre fund raising event.
During the year repairs were done to the roof, replacing slipped and cracked slates and two of the emergency light units had to be replaced. There were also repairs to broken rain gutters. Some redecoration was done on the ground floor, mainly the repainting of all the woodwork except windows.
The 2010 Christmas Fayre raised £548.54 for the hall. As in previous years this was a joint venture with the PCC and the same amount was raised for the PCC towards maintenance of our parish churches. This is always a pleasant social event and the credit for its success goes to the hall committee members, WI members and members of the church community.
The hall also received a welcome grant of £200.00 from Guarlford Parish Council which was much appreciated and helped to keep hire charges down for our regular users.
The running costs of the hall are a major concern as will be seen from the Receipts & Payments summary below. Two items are of particular concern. The first is the large increase in the electricity charges in 2010 and the second is the high cost for the mandatory 6 monthly testing and maintenance of the fire alarm and emergency lighting systems together with the annual servicing of the fire extinguishers. Steps have been taken to find a more competitive provider.
Despite all this, with the aid of fund raising at the Christmas Fayre and support from Guarlford Parish Council, receipts still exceeded payments and there is a healthy contingency reserve, so overall it was a good year. Hereís to a successful 2011.
Opening Cash & Bank: £3772.39
Closing Cash & Bank: £3910.17. This represents the
contingency fund for unforeseen repairs.
Village Hall Committee
Chairmanís Report for 2008 to Guarlford Parish Council
2008 was another busy year for the village hall. Income from the hire of the hall was very good with a significant increase in revenue compared with 2007. Besides the regular users such as WI, Parish Council and PCC, the Yoga Club has been particularly successful.
A local Table Tennis Club tried out the hall as a venue for its matches and this looks promising for another long term letting commitment. Discussions are currently in hand with a combined Girls Brigade and Boys Brigade for use of the hall one evening a week during school term time.
There was a lot of activity during the year on hall improvements and maintenance. New double glazed windows were fitted throughout, together with replacement of two external doors. The brickwork of the west wall was repointed and this completed the task of re-pointing all of the hallís brickwork.
An inspection was made of the hallís electrical system and this resulted in replacement of some emergency light units. The cost of these activities caused a considerable drain on village hall reserves, even though there was a grant of £10478 from the Severn Waste Environmental Fund towards the window replacements.
The main aim for 2009 is to build up village hall funds to enable £2000 to be set aside in a contingency reserve for unforeseen repairs.
The Christmas Fair produced £422 for hall funds. The continued financial support from Guarlford Parish Council is much appreciated.
Long term aims include replacement of the main entrance doors, improvements to the floor of the function room and installation of a special toilet for the disabled.
There has been no activity on the rebuild of the former Menís Club.
The chairman thanks all committee members for their support. Mrs Dot Hewin is especially thanked for all her hard work keeping the hall premises so clean and presentable. Several users of the hall have expressed their appreciation of how well the hall is kept.
In conclusion, the future for the hall is encouraging. 2009 sees the 60th anniversary of the hall becoming a registered charity and I am sure our predecessors, who put so much effort leading up to that important achievement in 1949, would be satisfied that, sixty years on, the hall is very much a going concern.
11th May 2009
Last updated 28th September 2022